While Veton’s Copilot is packed with powerful features for interview automation and analysis, we don’t currently offer built-in scheduling. But no worries, you can easily pair Copilot with a meeting scheduler that fits your workflow.
Here are some of the most commonly used scheduling tools by our customers and what you should know when picking one.
🗓️ Popular Scheduling Tools
📅 Calendly
Free version available
Calendly is one of the most widely used scheduling tools out there. The free version allows you to:
Create 1 active event type (e.g., “30-min Interview”)
Sync 1 calendar (Google, Outlook, etc.)
Send automated confirmation emails
Limitations: No team features or round-robin scheduling in the free tier.
📆 Google Calendar Appointment Slots
Free with a Google Workspace account
Google offers “appointment schedules” for users with Google Workspace (formerly G Suite). You can:
Create appointment blocks directly from Google Calendar
Share a booking link with candidates
Auto-sync with your Google Calendar
Limitations: Only available to paid Google Workspace users (not free Gmail accounts); no advanced workflows.
📅 Microsoft Bookings
Free with Microsoft 365 Business accounts
Bookings is included with some Microsoft 365 plans and lets you:
Set up interview slots with automated reminders
Sync with Outlook/Teams calendars
Offer custom intake forms for candidates
Limitations: Requires a Microsoft 365 subscription; setup may require admin permissions.
💼 HubSpot Meeting Scheduler
Free version available
HubSpot’s meeting tool comes with its free CRM and includes:
Personal scheduling link
Integration with Gmail or Outlook
Basic buffer time and availability rules
Limitations: Team features and advanced routing require a paid plan.
🤝 Zoho Bookings
Free version available
Zoho’s tool is a flexible option that works well for small teams. Free version includes:
One staff member
Sync with Google/Zoho calendars
Email confirmations
Limitations: Group bookings, team scheduling, and SMS reminders are behind paid tiers.
📍 Other Tools You Can Explore
There are several other options that integrate well with calendar platforms:
YouCanBookMe (Free version available, basic customization)
TidyCal (Low-cost, with a generous one-time payment option)
Chili Piper (Geared more toward sales, but powerful routing features)
🧩 How to Use with Copilot
Once you’ve chosen a scheduling tool:
Create your meeting link (e.g., a 30-minute interview link from Calendly, Google Calendar, etc.).
Add your meeting link to Copilot in one of the following ways:
If you try to send a Copilot interview without adding a meeting link, you’ll see a message:
“Please set a calendar URL in the communication form to send Copilot interviews.”
You’ll be automatically directed to the Communication tab in the position settings, where you can paste your meeting link into the Calendar Link field.
To update the meeting link at any time, go to Edit Position > Communication tab. You can add a different meeting link for each position if needed.
To set the same meeting link across all positions, go to Board Settings from the left-hand menu. Then click Position Defaults (top right), and under the Communication tab, paste your link in the Calendar Link field and hit Save.
Once your meeting link is in place, you’re set to send out Copilot interviews.
For more information on the Copilot process please check out our “Using Copilot to Send Interview Invitations and Manage the Process” article.
💬 Have feedback? Let us know — we’re always improving Copilot and we’d love to hear which tools you're using and what you'd like to see integrated next!