🚀 Getting Started With Veton

Whether you're here to automate your candidate screening, speed up hiring, or simply make your pipeline flow smoother — this guide will walk you through everything you need to get started with our core tools:

When you first log in, the main page you’ll see is Boards.

Boards simply group your positions.

You’ll already have one board created for you, but you can add as many as you need.

You can keep things simple by using a single board for all your positions, or you can create separate boards for different locations, departments, customers, or job types, whatever makes the most sense for your team’s structure.

Inside your board, you'll see a list of your open positions.

Veton can be used fully on its own without any integration. You can create and configure positions manually, customize your communication settings, and import applicants directly into the platform without needing any ATS integration.

Inside your board, you’ll see a list of all your open positions. You can open an existing one or create a new one anytime.

To create a new position:

To edit an existing position:

You’ll see the following setup tabs:

Here you define the basics of the role such as title, location, team, and other core information.

If your board is integrated:

The Details page will not be available because all information is pulled directly from your ATS.

This is where you add or edit the full job description. The AI uses the job description to understand the role’s requirements, responsibilities, and key qualifications. It influences both resume analysis and the AI interview, helping the system evaluate candidates accurately and ask relevant, targeted questions.

If your board is integrated:

The Description section becomes view only since the job description is synced from your ATS.

This controls the application form that candidates complete when applying through Veton.

If your board is integrated:

The Application tab and Careers Page Preview will not be available, because applications will be collected directly through your ATS, not Veton’s standalone careers page.

This is where you customize:

Communication settings remain fully editable regardless of integration.

🧑‍🤝‍🧑 Hiring Team

Manage the hiring team involved in this position. You can add or remove team members from your organization who will have access to manage the position. This ensures the right people are involved in reviewing applicants and conducting interviews.

⚙️ Automation

With Automation Rules, you can configure rules to automatically process candidates based on specific conditions. These rules apply to all new positions created on this board.

For more details, check out the full guide here:Automation Rules User Guide

👀 Preview

Preview your careers page to see how the position will appear to candidates. (Note: This tab will not be available if your board is integrated with an ATS.)

Once you’ve completed all settings, click Publish in the bottom right corner to make the role live and start receiving applications. After publishing you’ll land in the applicants page for the position, if you were editing the details of an existing position you can click “Applications” on the top right corner after saving the position details and settings to go to the applications page.

3. Adding Applicants

If you have an integration set up, applicants will be pulled into Veton automatically. If not, you can add applicants to a position manually using one of the options below.

⚠️ Note: Adding a second applicant with the same email address is not allowed. This prevents the same applicant from applying to the same position multiple times. However, you can upload the same resume using a different email address, which is useful for testing purposes.

This is the fastest way to add multiple applicants at once.

Import by Resumes

Once completed, applicants will appear in the Applied column.

Import by Spreadsheet

Alternatively, switch to the Spreadsheet tab to upload applicants in bulk using a spreadsheet file.

Veton’s resume analysis goes beyond basic keyword matching. When importing a high volume of applicants, please allow some time for all files to be fully processed. You’ll receive a Bulk Import Complete email once the process is finished.

Next to the Import option, you’ll see Export.

When clicked, an Excel file will be generated containing all applicants for the selected position, including:

Once candidates are in the Applied column, you can send them for an interview:
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Drag the candidate into the Interview Sent column.

Click the ⋯ next to the candidate

→ Send AI Interview

Candidates then receive the instructions via email/SMS depending on your settings.

When they start the interview, their status updates automatically.

Completed interviews appear in the Interview Complete column.

Click into the candidate to review:
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A detailed breakdown of:

Includes:

AI-generated content detection to flag potential cheating or scripted answers.

Your pipeline has the following default columns:

Drag candidates through each step, or use the menu options for actions like:

The pipeline updates automatically as candidates progress.

Inside each candidate profile, click Report Card to download the full PDF including:

These are especially helpful for hiring managers and cross-team reviews.

You now have everything you need to start using:

If you’re integrated, the process becomes even easier — Veton syncs positions and applicants automatically.

If you ever want assistance with setup, fine-tuning questions, or best practices, our team is always here to help.

Happy hiring! 🚀